Conference Support Programme is designed to encourage conference organisers to plan and organise international events in Vilnius. The programme focuses on conferences or other events aimed at the target audience, which are attended exclusively for professional reasons, such as on behalf of the employer, for research purposes, etc. These are conferences, congresses, forums, trainings, seminars and other events of a similar nature where all participants are registered and known to the organiser. This programme is not intended to compensate the losses caused by pandemic. Compensation is granted to cover the expenses incurred in organising international events. Applications for compensation of expenses for the organisation of international event must be submitted at least 30 days in advance until the start of the event. The Conference Support Programme is intended for in-person and hybrid events.
Only expenses directly related to the organisation of events shall be compensated:
The amount of the compensation depends on the number of points assigned during the evaluation of the Application. Points shall be assigned to the following 5 main criteria:
An additional compensation may be granted to a hybrid event meeting. The amount of the compensation is determined based on the number of participants in a live event.
The amount of the main compensation for the event is up to EUR 28,000. additional compensation - up to EUR 2000. Maximum compensation for an event is EUR 30,000.
Evidence of funds use shall be submitted no later than within 20 working days after the end of the event electronically. Documents to be submitted:
In case of a hybrid event, the following must be submitted additionally:
The final compensation amount shall be determined within 14 working days after submission of the evidence of the funds’ use.
The compensation shall be paid after the event, after submitting necessary supporting documents for the use of the funds and determining the final compensation amount.
The compensation shall be transferred to a bank account within 30 working days after the date of receipt of the invoice or another suitable accounting document.
Step 1 Application Submition. The application is submitted electronically at least 30 days before the event.
Step 2 Application Evaluation. The evaluation process of the application takes up to 14 days.
Step 3 Information Notice. The applicant is informed on the status and preliminary amount of compensation by e-mail.
Step 4 Event Implementation.
Step 5 Event Report. The report and other supporting documents should be submitted within 20 days after the event.
Step 6 Report Evaluation. The event report is evaluated within 14 days.
Step 7 Compensation Granting. The applicant will be informed by e-mail of the final compensation granting.
Step 8 Compensation Payment. The compensation shall be paid within 30 working days after the date of receipt of the invoice or another suitable accounting document.
Rules for compensation can be found here.